Your first tournament |
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To work with the TeakoPlan for the first time, some knowledge of tournament organization is necessary. TaekoPlan is intended to organize the administration in a tournament. From the entering of the competitors until and including the printing and awarding of the prizes. Everything that is between there is done by TaekoPlan.
The order in which you set up a tournament is described in the step plan. If you follow this order, it can't go wrong. While setting up the tournament it is advisable to regularly make a backup, on which you can fall back. Furthermore it is helpful to use the scratchpad and put everything in there that you must still do and may not be forgotten.
Here below is an extensive description of how you should proceed:
As 1st, you must go to tournament mangement. There you choose new tournament. If your choice is made you come directly in basic tournament information. The best approach is to finish each tab seperately.
Tab 1 (tournament):
Tournament ID: TaekoPlan internally makes a number and so you don't have to fill this in.
Name of the tournament: Here you can fill in the name of the tournament
Official tournament number: Here you fill in a number from the tournament that you want to make. This can be, for example, the date when the tournament is held or another number.
Type tournament: You have different choices.
Organizing club: Fill in the information of the federation or your club.
Place: The place where the tournament will be held.
Country: The country where the tournament will be held.
Language for the printing: You can make a choice here in which language you want to generate the printing. For example, the English language for all the printing for an international tournament.
Tab 2 (information organizers)
This information speaks for itself, this information will be printed on a number of forms.
Tab 3 (Categories)
(Categories = pupil / aspirant / junior / senior)
You have the possibility to run the categories in different ways. When you run more than one category on a single day, you have the possibility to run these separately or concurrently
For example, you choose in group 1 pupils and in group 2 aspirants. The pupils are the first group in the morning and the aspirants are starting in the afternoon.
More information is available in TaekoPlan Help.
Tab 4 (date and time planning):
Choose a begin and an end date (with a tournament of 1 day, choose the same date for the begin and the end)
Reference date: Here you fill in the date of your tournament. Competitors can then be intercepted, if on the reference date, they reach an age by which they can participate in another age category.
Number available courts: speaks for itself.
Average length of a fight:
This information is necessary to make a fictitious time planning. Here you can see approximately how late you will be finished.
Number matches rest:
This gives the possibility to generate more rounds of rest for the competitor. Be aware, if you increase this, openings can occur in the time planning. Because of this, it is advisable to leave this at a standard of 1.
Planning on basis of:
Here you have the possibility to play a weight class on1 ring. If you choose for the random option, the weight classes will be randomly distributed over the rings. That is to say, that the weight classes are not played on 1 ring.
Finals beginning concurrently (starting on the same fight number):
If you choose "yes", all finals run on the same number. So all finals beginning, for example, on fight number 10 respectively (110/210/3l0). It can be that ring 1 is already finished after fight number 108. In that case, ring 1 has a break of 2 fight numbers. If you choose "no", then all matches are played after each other and finals continuing as last.
The tab logo's:
Here you can enter a logo to be printed on a start card (ID cards) and on the forms.
The tab champions cup:
TaekoPlan automatically keeps track of the scores for the champions cups, selection cups and best country. Here you can fill in how many points you can award for a certain victory. For more information see TaekoPlan Help.
If you have filled in all information you can click on the button add tournament, and your tournament will be added.
You can close all windows and you see the tournament name in bottom of the window.
You are now to the point that you can add the competitors in TaekoPlan.
Important information: TaekoPlan works with an active database in which almost all federations and sport schools in the world are listed. For each addition, it is mandatory to select a team.
There are a number of mandatory courts. These are indicated.
Go to the button active tournament and choose competitors. After that, the first option add competitors.
TaekoPlan assigns each competitors a unique ID number (first cell from top) you can not change this number.
Click now on Add and the 1st ID number appears. You must now select a team, push now on Select team. You can first search on country and after that on club.
Look up the information in the list and double click on the information you select.
NOTE
If you team is not listed, you must add this. If you can´t find the information, push on New and then on the button Add, the courts that are mandatory are marked once again. In TaekoPlan, by each team, you can add a number of team leaders and coaches. Consult your TaekoPlan help for this.
After you have added the information, select this and you can now use it. You only have to add the information once, TaekoPlan saves this information in the database.
You now see the selected information. Fill in the mandatory courts. Information that is not filled in, is also not printed on the ID cards.
If you have filled all the information choose Save and the information is saved. TaekoPlan then goes to the following ID number and the information for the chosen team remains until you select a new team.
Repeat the steps listed above until all the competitors are entered into the TaekoPlan.
TIP:
Above in the taskbar is the address courts (information over name, address and place), choose here the setting that you wish to use in your tournament.
When you have added all the competitors, you can assign the competitors to their categories.
Close all windows.
Go to Active tournament here you choose the option sections/category wizard.
Also read the text that is stated in the module
You can now start the wizard via the button: start wizard
If the wizard is finished, it lets you see in which categories 1 competitor is active. More information follows. You can now close the windows.
Be aware that before you take the next steps, you must select a standard category group from the taskbar top left.
Now go to active tournament choose here competitors and then overview per category.
You see on the bottom of this list an overview of all the categories that only have one competitor. If you click on this (if desired), you can combine these with other weight classes.
Combine: You select the competitor. You now see the competitor and his information in the overview. Select the competitor and click on the right mouse button. You now see a number of possibilites. Select combine and a choice window appear. Here you can choose with which weight class you want to combine the competitor.
NOTE
You must do this within all groups in TaekoPlan. You can find this again above left by the standard category group.
If you are finished with combining, you can print a number of documents.
TIP:
You can now print out all information concerning the tournamnet. Overview prizes - click on the statistics then the overview prizes.
Click on print, you see here the tournament and administration. This information is now also available. More information about this is availalbe in TaekoPlan Help.
Go now to Print.
Choose lists then you choose weight lists. Place a check on the weight list that you wish to recieve. You can check on female/male and TaekoPlan makes a separate weight list from each gender.
We advise to sort the weight list by ID nr. This makes searching for a competitor simplier.
Now all ID cards from the competitors can be printed. Choose Print then lists and finally ID cards.
The ID cards in TaekoPlan can best be printed on A-6 paper format. You can of course choose another format.
Select in which way you want to print the ID cards.
You see on the start cards different kinds of information. TaekoPlan assigns each team a list number with the use of this number the statistics of the team are easy to find.
Important!
Problems during the weigh-ing and mutations.
It happens every once in a while that after the printing of the ID cards, due to circumstances, a competitor must be placed in a different category.
Choose Active tournament then competitors and finally enter competitors. Choose Enter ID and type the ID number of the competitor in and you can change the information of the competitor. If you change the name of the team or player, you don't have to do anything more. This is real time and you can immediately press on ID card in order to print a new one.
If you change actual information in the frame where regrouping is in force. you must push the button regroup. Now follow the messages on the screen.
Information:
The weight of all competitors in TaekoPlan is standard on OK! Except when using Automatic weigh-in; the setting will be No (NOT ok).
Entering changes:
If you have entered all changes, we can delete the competitors who were excluded from the competition.
If you need to deactivate a fighter after weigh-in, go to the weigh-in tab in the Competitors module and uncheck the Weight ok checkbox.
Starting up the tournament
Warning: make sure that the standard category group top right is the group that you want to run now.
Click on Active tournament then on draw of lots and after that Automatic draw.
Manually adjust draw you can find more information about this in TaekoPlan Help.
Make sure that the boxes by Conducted draw and ignore all messages are checked. You can find more information over this in TaekoPlan Help.
Check the box combined categories and you will see that everything is selected.
Click on Start Draw and you will see that the draw is executed by TaekoPlan.
We can now plan all matches.
Click on Active tournament then fight planning and next you choose automatic planning.
More information about Manual planning and Remove partial planning see TaekoPlan Help.
Check on the box make optimal court planning........................... and make sure that the division is on 32. You find more information over this in TaekoPlan Help
You do NOT check the box ignore category planning by the desired court.
Next you choose the way in which you want to work through the classes. For more information over this see TaekoPlan Help.
Check now the box combined categories and everything is automatically selected. You can now start the planning by pushing start planning. The planning will now begin.
If the system is finished, you see a message that everything has run properly. Click now on OK and you can close the screen.
The groups are now made and can be printed.
Click on print and then schedules and finally you choose graphic elimination schedules.
More information over the options:
* Groupings on courts * Blank schedule * Name
Consult your TaekoPlan Help.
Choose All categories and everything is selected. You can also check the categories seperately. Click now on print and all graphic fight schedules now become visual. It can be that the margins need to be set. Standard margins are 10 for top/left/foot/right. Take care that you make the correct choice of paper size.
More information over this screen is to be found in TaekoPlan Help. You can now print all information/statistics by selecting print.
If you are finished, you can close all windows.
We are now going to prepare the jury form for the first run. These can be brought directly to the rings.
Go to Print, then choose lists and finally jury papers.
More information about this screen can be found in TaekoPlan Help.
Choose the 1st option all planned matches from, choose the group that you want to run. If you are finished, click on print.
You now see all jury form that are available. The margin position for this page is 10 for top/left/bottom/right. To be sure that the jury form prints on one page, scroll down and look if TaekoPlan / SenSoft Automatisering is mentioned on the bottom. If this information does not appear, then you must adjust the margins.
You can press on print and all forms are printed.
It can be that some fight numbers are not consecutive. Save these and complete with forms that will appear later.
Close all windows!
You are finished with the forms and you can start the 1st fight.
During the tournament:
You can continue printing without this having an impact on your tournament.
Above in the taskbar, you see fight schedule and time planning. Click on both of these.
The 1st jury form comes back and the score is known.
Procedure:
Go to the fight schedule (you have already opened it) and fill the fight number in the space 'go to fight number'. If you have filled the number in (for example 101) then you see the names of the competitors. Fill in the the score in the space between the two competitors.
Important! A score 1-2 must be filled in as 01-02!!
If you have filled in the score of the fight number then press on enter. You will get a choice space. You can find information about this in TaekoPlan Help. Make a choice and press on agreed.
Follow the messages on the screen. If the competitors from the next fight number are known, the new jury form is automatically printed. Follw these proceedings until all the matches have been completed.
You see in the time planning that the times become black when the matches have been completed. The time stated under that is the actual time. This time is logged, so you can approximately see how late you will be finished. If you have filled in the last fight, then the results can be printed.
Go to Print and choose Results. Choose combined categories next press on print.
The results of the standard category group can now be printed. Again, take note of the margins, 10 for top/left/bottom/right.
You are now finished with the 1st standard category group.
NOTE:
You can in put the changes of the 2nd, 3rd and 4th standard categories during a running tournament.
Problem cases * A competitor must be added during an active tournament * If it is shown that during the draw athletes meet each other that should not meet in the first round. * Manual placement
For more information regarding the above listed points see TaekoPlan Help
Success with your 1st tournament.
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